Pinch Payments is an online payment processing solution that integrates with Xero. With Pinch Payments integrated with Xero, Customers can pay for invoices via Credit Card or Bank Account. Pinch Payments also allows to schedule instalment payment plans. Transactions fees can then be on-charged to the Customer or absorbed as an operating cost. 

Set-Up Pinch Payments

The first step in setting up Pinch Payments is by processing an application, this process is similar to any Credit Application with a Bank. As the process takes place online you will need to make sure that all the required documentation is scanned on your Computer. The application requires the submission of the following documents:

• Director's 100 points of identification (Driver's License, Passport plus recent Utility bills)
• ASIC Company Extract
• Copies of recent Bank Statements

Set-Up Xero for Pinch Payments

Before you apply for Pinch Payments, you will need to make sure a Bank Account is connected to your Xero Organisation. Finally, you will need to create a 'Pinch Payment' Branding theme.

1. From your Organisation Menu go to Settings > Invoice settings
   
   è  The Xero Invoice settings
   
   
2. Find your Standard Branding theme then go to Options > Copy
   
   è  The Copy Branding Theme screen opens
   
   
   
   
3. Name the new Branding Theme 'Pinch Payments' and click on [Save]
   
   è  The Pinch Payment Branding Theme is created
   
   
4. If you wish to set Pinch Payments as your default payment option, drag the Pinch-Payments branding theme on top of all other Branding Themes
5. If you use Pinch Payments for recurring Direct Debits you may also want to create a second Branding Theme called Pinch-Pay-DD and remove all Bank details for this Branding Theme

Sync Pinch Payments to Xero
(from Evolution Cloud Accounting Partner Portal)

1. Log into Pinch Payments and go to the [Partners] Tab
   
   è  The Pinch Payments Partner Portal
   
   
   
   
2. Click on [Create New Client]
   
   è  The New Client Onboarding screen opens
   
   
   
   
3. Enter the Client's details
4. In Accounting System select: Xero
5. Click on [Proceed]
   
   è  The Xero login screen opens
   
   
   
6.  Log in using your Xero username and password
   
   è  The Xero API screen opens
   
   
   
7. Select the Xero Organisation you wish to link to Pinch Payments and click on [Continue]
   
   è  The Pinch Payments Select file screen opens
   
   
   
   
8. Select the same Organisation you select in the previous screen and click on [Connect to selected Xero file]
   
   è  Pinch Payments returns to the New Client Onboarding screen
   
   
   
   
9. Enter the following details:
   • Bank Account BSB and Account Number > Type the Bank Account details you want customer payments to be paid into
   • Identification ID > Type the Company Director's Driver's License or Passport Number
   • Date of Birth > Type the Company Director's Date of Birth
10. Click on [Sync and Get Started!]
    
    è  Pinch Payments connects to the Xero Organisation and the Getting you Started with Pinch screen opens
    
    
    
    

Process the Pinch Payments Application

From the Getting you Started with Pinch screen confirm/enter the following information

Step 1 - Business information added to config
This information should have been retrieved from Xero. Check the Completed Column and ensure the task is completed

Step 3 - Payments link added to your invoices and Xero config complete

1. Click on [Click here to setup Pinch to Xero config]
   
   è  The Configure your Xero Account screen opens
   
   
   
   
2. In Choose Branding Theme to use for:
   • Pay Now > Select: Pinch-Payments
   • Auto Debit Pre-approval > Select: Pinch-Pay-DD (if applicable)
3. Click on [Next]
   
   è  The Xero Bank Account and Log screen opens
   
4. From Xero Bank Account, select the Bank Account name you wish payments to be deposited into
   Note: this must be the same bank account you have entered in the Pinch Payment Application
5. Click on [Choose File] and select the company logo saved on your computer
6. Click on [Finish]

Step 2 - Identification and compliance documents uploaded

1. Click on [Click here to upload documents]
   
   è  The Documents screen opens
   
   
   
   
2. From Document Category select: Identification (drivers licence both sides or passport and utility bill)
3. Click on [Choose File] find the file saved on your computer and click [Upload file]
4. Repeat the above steps to upload a utility bill
5. From Document Category select: Bank Statement 
6. Click on [Choose File] find the Bank Statement saved on your computer and click [Upload file]
7. From Document Category select: Business Registration
8. Click on [Choose File] find the ASIC Company Extract saved on your computer and click [Upload file]
9. Make sure the Document Check pane confirms all Document types have been uploaded
   
   è  The Documents Check pane
   
   
10. If you need to add more documents later, you can access the Document screen by clicking on the [Documents] Tab
    
    è  The Application is submitted and Pinch Payment is synced to Xero
    Note:the application still needs to be reviewed and finalised by the Finance Team at Pinch Payments, this can take up to 3 working days. Additional documentation may be requested on a case by case basis