Occasionally, Reece Accounts Department may reject part of the cost of an invoice sent by Reclaim & Timber. This can be due to additional stock supplied, not quoted on the original Purchase Order, or a price variation between the price quoted in the Purchase Order and the price issued in the invoice. Once Reece Accounts Department rejects the additional charges on an invoice, they will only pay the equivalent amount from the original purchase order and issue a claim for the difference.

Once the claim is dealt with between Reclaim & Timber and Reece and subsequently approved by Reece Accounts department, Reece will issue a Manufacturer Credit Claim and pay the claim. However, when the payment is made, the reference quoted in their Remittance Advice is not R&T invoice number, but Reece Journal or Claim Number.

The Manufacturer Credit Claim is a document listing all claims approved in that particular payment. Therefore, the payment in their Remittance Advice may include multiple invoice short payments. 

To be able to reconcile Reece Remittance Advices that include Credit Claim payments, you will need copies of the Manufacturer Credit Claims, these should now be available in Hubdoc. If you can't find the relevant Manufacturer Credit Claim in Hubdoc, you can either request a copy to Reclaim & Timber Sales Department or by contacting Reece Group Accounts Payable (Non-Stock enquiries) on 03 9274 0449.

Claims can take up to 3-4 months before they are approved and paid by Reece. 

Reece Group Remittance Advice

Reece Remittance Advices display the Manufacturer Credit Claim number. This claim number may include payments of multiple claims. To be able to allocate payments correctly, you will need to view the full Manufacturer Credit Claim document.

Reece Manufacturer Credit Claim

Reece Manufacturer Credit Claim provides the list of all invoice payments included in the claim, allowing you to allocate payments to the correct invoices in MYOB.