As well as providing the ability to create batch payments to streamline the Payable process. Xero also allows users to schedule batch payments at a specific date and create the bank file (aba file) on the scheduled date.

This is a great way to both streamline the Payable process and manage Cash Flow effectively. 

Schedule Batch Payments

1. Go to Business > Purchases Overview
   
   è  The Purchases Overview screen
   
   
   
   
2. Click on Awaiting Payment
   
   è  The List of Awaiting Payment Invoices is displayed on the screen
   
   
   
   
3. Click on the Planned Date next to the Supplier Invoices you wish to schedule and select the scheduled date from the calendar
   
   è  As you schedule the different supplier invoices Xero will display the total amount payable for the scheduled date allowing you to better manage your cash flow
   
4. After you have scheduled all the Supplier Invoices click on the Scheduled of Planned Payments subtotal on the top left-hand side of the screen
   
   è  Xero will list on the Awaiting Payment screen all Supplier Invoices scheduled for the planned date
   
   
   
   
5. Select all the Supplier Invoices in the list and click on [Batch Payment]
   
   è  A confirmation message is displayed
   
   
   
6. Click on [Pay X bills]
   
   è  The Make payments screen opens
   
   
   
   
7. Select the Bank Account the bills will be paid from, then click on [Continue to review bills]
   
   è  The Bills confirmation screen opens
   
   
   
   
8. Confirm/Amend the following details:
   • Payment Date > Confirm the default payment date which is the Planned Date
   • Payment Reference > Type a reference for this payment
   • Bank Account > Make sure every payment line includes bank accounts details.
     Note: If a payment line does not include the bank account details, you can add these to this screen and they will automatically update in the Supplier Contact. 
9. Click on [Continue to payment summary]
   
   è  The Payment Summary screen
   
   
   
   
10. Click on [Finish and view batch]
    
    è  The Transaction: Batch Payment screen opens
    
    
    
    
11. Click on [Export Batch File]
    
    è  The aba file downloads to your Download folder
    
    
12. Click on [Print Batch PDF]
    
    è  The Batch Payment Summary Report downloads to your Download folder
    
    
    
13. Upload the aba file in your Online Banking Portal
    
    è  The Batch Payment will be processed by the Bank on the scheduled date

Schedule Multiple Batch Payments

You can also schedule supplier invoices for Batch Payments scheduled for different dates. Allowing you to start forecasting your Cash Flow.

1. Go to the Awaiting Payment screen
   
   è  The List of Awaiting Payment Invoices is displayed on the screen
   
   
   
   
2. Click on the Planned Date next to the Supplier Invoices you wish to schedule and select the Planned Dates across different invoices from the calendar
   
   è  As you schedule the supplier invoices to the various planned dates Xero will provide a breakdown of the total amount payable for each scheduled date allowing you to forecast your Cash Flow