Businesses that are part of the Building and Construction, Contract Cleaning, and, in some states, Not For Profit industries are required to report their eligible workers to the Long Service Leave corporation of the employee's residing state. Once these workers have accumulated 10 years of service in the relevant industry, they can access Portable Service Leave benefits paid by the Corporation.

These reporting requirements include: notifying the corporation of eligible workers' employment commencement and termination dates and submitting an Annual Employer Declaration.

When reporting workers' employment details, employers are also required to identify the worker's employment basis. The definition of employment basis for Portable Long Service Leave purposes differs from the employment basis stipulated in a worker's employment agreement. 

• A Full-Time Worker is a worker that works an average of 38 hours per week or more, regardless of the employment basis stipulated in their Tax File Number Declaration;
• A Non-Full-Time Worker (in some States defined as a 'Part-Time' worker) is a worker that works less than 38 hours per week.

When dealing with Non-Full-Time workers, the employer must also provide the total number of days worked during the Financial Year. This number must be entered when submitting the Annual Employer Declaration and/or terminating a worker. 

Track Days Worked for Non-Full-Time Workers

If your Business uses Xero to pay workers and you employ Non-full-time workers, the most effective way to track working days is to enter working hours using Xero Timesheets. You can then extrapolate the working days by running the Timesheet Detailed Report.

1. In Xero, go to Accounting > Reports
2. Open the Payroll Report: Timesheet Details
   
   è  The Timesheet details report filter options
   
   
   
   
3. Set the report's options as follows:
   • Employees > Select: Individual and select the Non-Full-Time employee
   • Date Range > Select either the whole Financial Year or the employment period (if an employee was terminated during the year)
   • Earnings Rate > Select Ordinary Hours
     Note: if your Business works weekends and your Industry Award includes Saturday and Sunday as part of Ordinary Time Earnings, you may need to run this report again by filtering it using the Saturday and Sunday Pay Items. Alternatively, you can run the report, including all pay items, and when you export the report to Excel, delete any lines assigned to other pay items.
4. Click on [Update]
   
   è  The Timesheet details are displayed on the screen
   
   
   
   
5. Click on [Export] > Excel
   
   è  The Timesheet details are downloaded as an Excel file
   
   
   
   
6. Open the Template Working Paper: WP FYXX LSL Non-Full-Time Days
   Note: copy this template worksheet in the Client's folder as many times as the number of Non-Full-Time workers
7. Select the [Timesheet Details] Tab
8. Copy the employee's timesheet details from the Xero Excel report
9. Paste the details into the working paper
   
   è  The Timesheet details are copied in the working paper 
   
   
   
   
10. On the Working Paper, select the [Summary] Tab
    
    è  The working paper's Summary tab calculates the number of days worked over the year
    
    
    
    
11. Enter the number of days worked in the Long Service Leave Portal