Supplier payments can either be processed individually (by supplier or invoice) or as a batch payment.

A Batch payment is a quick and convenient method for paying multiple Suppliers’ invoices in one payment.

Xero automates this process by creating a bank file (aba file) containing all the Suppliers' payment details.

This file is then uploaded to the Business' Online Banking for processing. Refer to our Online Banking User Guides to learn how to upload electronic files (aba) to your Business' Online Banking Portal.

Before you can start processing Batch Payments, you need to make sure your Xero Organisation is set up correctly to process these payments. For more information, refer to our Set Up Xero for Batch Payments User Guide

Process Batch Payments

1. Go to Business > Purchases Overview
   
   è  The Purchases Overview screen
   
   
   
   
2. Click on Awaiting Payment
   
   è  The List of Awaiting Payment Invoices is displayed on the screen
   
   
   
3. Select the Supplier Invoices you wish to pay and click on [Make Payment]
   Note: you can check the total amount of the batch payment on the top left-hand side of the screen
   
   è  The Make payments screen opens
   
   
   
4. Select the Bank Account the bills will be paid from, then click on [Continue to review bills]
   
   è  The Bills confirmation screen opens
   
   
   
   
5. Confirm/Amend the following details:
   • Payment Date > You can confirm today's date or schedule the batch payment to a future date
   • Payment Reference > Type a reference for this payment
   • Bank Account > Make sure every payment line includes bank accounts details.
     Note: If a payment line does not include the bank account details, you can add these to this screen and they will automatically update in the Supplier Contact. 
6. Click on [Continue to payment summary]
   
   è  The Payment Summary screen
   
   
   
   
7. Click on [Finish and view batch]
   
   è  The Transaction: Batch Payment screen opens
   
   
   
   
8. Click on [Export Batch File]
   
   è  The aba file downloads to your Download folder
   
   
9. Click on [Print Batch PDF]
   
   è  The Batch Payment Summary Report downloads to your Download folder
   
   
   
10. You can now upload the aba file in your Online Banking Portal