Before you can start processing batch payments, you need to make sure your Xero Organisation is set up correctly to process these payments. This includes:

• Ensuring your Business Bank Account is set up correctly for aba files
• Ensuring every Supplier Contact that you plan to pay through Xero includes the following details:
  • Primary Person Name;
  • Primary Person Email Address;
  • Bank Account Details.

Set Up the Business Bank Account for Batch Payments

1. Go to Accounts > Bank Accounts
   
   è  The Bank Accounts screen
   
   
   
   
2. Find the Bank Account you plan to use to pay your Suppliers' invoices and click on [Manage Account] > Edit Account Details
   
   è  The Edit Bank Account Details screen opens
   
   
   
   
   
3. Confirm/Amend the following details
   • Bank Account Number > Make sure the Bank Account Number is correct
   • DE User ID > This is a 6-digit number provided by your Financial Institution
     Note: Some Banks use the same DE User ID for all their Customers, others instead use an individual DE User ID for each Customer which needs to be requested via an application. 
   • Include self-balancing transaction in the ABA file > This option changes between the different banks
4. Once you have checked/amended your aba setup details, click on [Save]

Summary of Batch Payments setup details by Financial Institution

Supplier Details

1. Go to Contacts > All Contacts
2. Find one of the Suppliers you wish to pay through Xero and click on [Edit]
3. Confirm/Enter the following details:
   
   • Primary Person Name and Email Address
     
     
     
     
   • Bank Account Details
     Note: make sure you type the BSB and Account Number in the same field, do not use any spaces (you can use dashes).
     Note: The description entered in the Details field is displayed in your Supplier's Bank Statement, make sure this description includes your Business name.